[Waverley ARS] AGM Notice.

Thu Apr 17 04:13:10 UTC 2008

Attention All Members:- 

The Annual General Meeting of the WAVERLEY AMATEUR RADIO SOCIETY Inc.
will be held on 
Wednesday 15th May 2008 at 19:30 hours
in the
Rose Bay Rovers Hall, Vickery Avenue, Rose Bay.

Reports for 2007 will be received from the President and Treasurer.
All of the office bearers positions will be declared vacant at that time and 
an election will be held to select office bearers for the 2008-2009 period.  

Nominations for the positions of President, Vice-President, Secretary, Treasurer and Five (5) Committee Members are sought and should be lodged with the Secretary by 19:30 hours on Wednesday 8th May 2008.  Candidates for the above positions must be nominated by a Member, seconded by another Member and have the consent of the Candidate.  If, by the commencement of the AGM, no candidate has been nominated for a position, nominations for that position will be called for from the floor of the meeting.
The Minutes of the WARS 2007 AGM are attached below.
WARS 2006 Profit & Loss and Balance Sheets are available from the Secretary on request.

        73s ............. Jim Ayling - VK2JA,  Secretary,                   Phone Numbers:  (02) 9349 4582  &  0419 125 397
                            Waverley Amateur Radio Society Inc.

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Waverley Amateur Radio Society Inc.  

MINUTES:   2007 Annual General Meeting       16 May 2007                                     CHAIR:  Simon VK2UA         

MEETING OPENED:. 20:35                                Attendance as per Page  79   of the Attendance Book = 19

APOLOGIES: Richard VK2XRC, Doug VK2IMI, Grant VK2TU, Adam VK2FNRD, John VK2MKD and 
Saxon VK2FXEN.

MINUTES 2006 AGM: Acceptance was moved by Raffy VK2RF and seconded: Norman VK2AIW. All were in favour.
BUSINESS ARISING: Nil.

PRESIDENT'S REPORT: This report was not available at the meeting; it is included at the end of these minutes as an Addendum.

TREASURER'S REPORT: Copies of the Profit and Loss Report with the Balance Sheet were circulated (and are attached to these minutes).  As part of the dual role of Treasurer/Membership Secretary the Membership List is being incorporated into the MYOB data base to enable a streamlined record.  Un-financial "members" will now receive an invoice following a period of grace.  We made $1,000 profit from the sale of donated equipment, the auction, training courses, sales of foundation manuals/call books and membership fees.  
All items in the Profit and Loss Report and the Balance Sheet were explained.

Acceptance of the treasurer's report was moved by Colin VK2LV and seconded by Mathias VK2FMBH. All were in favour.

OTHER REPORTS: Nil. 

ELECTION OF NEW EXECUTIVE AND COMMITTEE: Colin VK2LV was co-opted to chair the elections. He declared all positions vacant and called for nominations. 

1). PRESIDENT: Nominations were received, as follows:-
Grant VK2TU nominated Jim VK2JA, Jim declined.  Doug VK2DCR nominated Raffy Vk2RF, seconded by Eddie VK2BEH, Raffy withdrew after deep consideration.  Jim VK2JA nominated Eddie VK2BEH, seconded by Raffy VK2RF.  Bob VK2SOB nominated Eric VK2VE, seconded by Daniel VK2FDGW.  A "show of hands"  vote was conducted for the two remaining candidates, Eddie and Eric.  Eddie VK2BEH was unanimously elected and was declared President. Many expressions of thanks, gratitude, appreciation and good will were made on the efforts of the past president Eric VK2VE.

2). VICE PRESIDENT: moved by Raffy Vk2RF, seconded by Jim VK2JA that Simon VK2UA be re-elected to the position. Simon consented and there being no other nomination was declared Vice President. Colin and others expressed appreciation of Simon's efficient reliable performance of his duties in the past years.

3). SECRETARY: moved by Raffy Vk2RF, seconded by Simon VK2UA, that Jim VK2JA, be re-elected Secretary.  Jim consented and there being no other nomination was elected Secretary.  

4). TREASURER: moved by Jim VK2JA, seconded by Doug VK2DCR, that Raffy VK2RF, be re-elected Treasurer. Raffy consented and there being no other nomination was elected Treasurer. 

5). COMMITTEE: A motion was proposed by Bob VK2SOB that the number of Members to be appointed to the Committee be set at five (5).  The motion was seconded by Raffy VK2RF and was passed by the meeting.
Nominations were received for Eric VK2VE, Brad VK2LR, Allan VK2FALN, Doug VK2DCR and Alan VK2TUI they accepted their nomination and all were elected.  No Membership Officer was appointed as these duties are handled within Treasury.

At the end of elections process, Vice President Simon, VK2UA thanked pro tem Chairman Colin VK2LV, resumed the Chair and called for General Business.

GENERAL BUSINESS: 
1. A motion was proposed by Bob VK2SOB, that the President, Secretary and Treasurer be signatories to the Bank Account, any two to sign, the motion was seconded by Allan VK2FALN.  After much discussion and debate Eddie VK2BEH proposed that the motion be put, this was seconded by Allan VK2FALN, this motion failed.  The original motion was at last put and defeated.  The Treasurer will organise to have the required number of Committee Members lodge their signatures with the Bank as required by the constitution.
2. Bob VK2SOB proposed that Eric VK2VE and Raffy VK2RF be the re-appointed Public Officers thence signatories for the NSW Department of Fair Trading.  The move was seconded by Raffy VK2RF, all were in favour.
3. Eric VJK2VE proposed a motion that the Committee meet, face to face at least four times each year, this was seconded by Mathias VK2FMBH.  Discussion pursued, the constitution was consulted to reveal that there must be a minimum of three such meetings held each year and as many more as is deemed by the Committee and Executive Members.  Eddie VK2EBH then put a proposal to the meeting that Eric's original proposal NOT be put, this was seconded by Allan VK2FALN and passed by a large majority.  

MEETING CLOSED:  21:50   (the bi-monthly meeting resumed.)                             Minutes:  Jim Ayling VK2JA

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President's Report 2006

Here we are again with another year gone. This year has been another very busy one both for me and for the club. Unfortunately, I have had to miss a number of meetings and project days because of being overseas for work and it doesn't seem to be diminishing, either. Because of this, I have decided to step down as your president as I don't feel that I am here enough at the moment to justify the position. I will therefore not be standing as president but will still offer my services as a member of the committee.

Unfortunately we lost one of our long serving members this year in Michael Roll, who had done such a good job for several years as our secretary. He will be sadly missed by all the members who knew him so well.

The year, 2006, has been a good one for the club with many new members joining, especially from the ranks of the new Foundation Licensees. The club ran a number of Foundation Courses throughout the year adding about 35 new licensees to the ranks. We also continued to run assessments for both the Standard and Advanced with at least a few of our earlier Foundation licensees upgrading to Standard and Advanced. 

The club also hosted a few other courses this year including an Assessors' training, run by Fred Swainston VK3DAC. Out of this course we now have another 3 Assessors in the club, Raffy, Brad and Binu so it is now easier than ever to arrange to run assessments when needed and it doesn't depend on one person having to always be there. Congratulations to the three of them.

A WICEN introductory course was also hosted at the club with about 16 people in attendance. We also hosted this year's WICEN AGM and currently have 2 club members on the WICEN Management committee. A new WICEN group was formed around the club called Sydney East Group and many of our new WICEN members have got the new WICEN shirts with the group name on them. We are awaiting another lot in the near future. 

Quite a few improvements have taken place during the year to the club's area. The display cabinets were finished and are now in place although we don't have anywhere where we can actually display them due to the limited space in the room and the necessity to keep it practical. We made quite a few improvements to the shack with the addition of the Antenna patch panel and improved cabling. We also purchased a new power supply to run the console equipment and now have a remote, main switch which kills the power to the equipment when we leave.

Another innovation has been the introduction of the Tuesday "working bees" where many of the older' members get together on a Tuesday and do little jobs around the club such as running cabling and generally improving the club's infrastructure. They have also been working on a number of little projects which will help improve the station.

I must also mention the amount of work that Lynn has put in to improve the grounds around the Hall. He has already spent many, many hours cleaning up all around the building, Mowing the grass, trimming trees and bushes and really making it look spick and span. We never knew that there was so much concrete near the front gate until Lynn uncovered it, literally. Congratulations, Lynn and a big thanks you from the club.

Unfortunately, the same cannot be said of the improvements to the building which is going at a very slow pace. Very little has happened on that front and we are very disappointed with the progress especially with respect to the total lack of facilities such as proper toilets or even a kitchen. The only running water is one tap outside.

Generally we have got on reasonably well with the rovers although there have been a couple of "tense' moments. I think things will go along reasonably smoothly in the future as we now have a better dialogue going with them.

I would just like to finish by wishing my successor all the best in his role and thank everyone for their support over the years I have been in the position.

73..Eric VK2VE. President.