[Waverley ARS] MINUTES-2006 AGM.

[Jim Ayling]

Waverley Amateur Radio Society Inc.

MINUTES:   2006 Annual General Meeting       17 May 2006                                         CHAIR:  Eric VK2VE.

MEETING OPENED: 20:01.                                           Attendance as per Page 66 of the Attendance Book:

APOLOGIES: Richard VK2XRC, Doug Milne VK2IMI, Michael VK2HMR, John VK2AHK, Daniel VK2FDGW, Alan VK2TUI, Mark VK2VMR and David Benchoam.

VISITORS: Robert Dean.

MINUTES 2005 AGM: Acceptance was moved by Jim VK2JA; seconded: Mark VK2KQ. All were in favour.

BUSINESS ARISING: Nil.

PRESIDENT'S REPORT: This report, 2005/6, covers from one AGM to the next.  

"Another year has gone and we're still going strong. We have seen a small increase in our numbers over the year and especially since the introduction of the Foundation licence. Unfortunately, I have had to miss a number of meetings through the year due to my increased travel for work and for this I apologise.
The club has had quite a lot going on this year especially with the introduction of the Foundation Licence last October. This saw the complete revamping of the WIA Exam service and the introduction of WIA Assessors as well as the previous Invigilators. At this time we have one WIA assessor in the club which means that the exams can be marked on the day and the candidates given their results immediately. Next weekend a second course will be run for WIA assessor, here at our club and at least 3 of our members will be doing it so we will then have plenty of assessors available. This will mean that the dates for courses and assessments will not have to revolve around my availability as the only assessor.
The club has, so far, run two Foundation Licence courses with a total of 15 new Foundation licensees coming from them. We have also continued to run examinations for the other levels of licence with about 12 or 14 new licensees or upgrades during the year. We have had people come from as far a field as the far South Coast and Melbourne to do our courses or examinations.
Our club station has been improved over the year and now sports its console format with HF, 6M, 2M and 70cm transceivers as well as the Marconi receiver and the latest addition, a new 30A power supply. The 20A supply has now been set up at the workbench. There are further improvements planned for the next year including the installation of the signal processor and an antenna patch panel. We also re-installed the antenna farm during the year and now have the two wire antennae and the dual band Diamond antenna mounted on the one mast. A bar fridge has been donated recently by Jack VK2TRF and that will be installed in our area so that we can keep our own supplies in it. 
There have been some ups and downs with the hall itself but finally the renovations are under way as can be seen with the progress in recent weeks. The old dens along the south wall have been demolished and a new kitchen area has been built. This has actually increased the floor space in the hall itself which should prove useful for the Auction next month. The toilets are also being refurbished with all new plumbing being installed at the moment. This will increase the usefulness of the hall once it is all completed. 
We are getting along with the Rovers reasonably well with emails checking on usage dates making it possible to keep on top of who is using the upstairs part, when. So far we have only had one 'booking' which had to be knocked back because they already had an activity planned for the date. I believe that, if it wasn't for the Rovers also using the hall, we may have been looking for a new venue by now so it has worked out well for all parties. 
We have had some interesting lectures during the year although we probably could have done with some more as we often have meetings where we don't have a lecturer. This should improve with the appointment recently of a lecture coordinator. We have a number of other projects in the planning stages including the erection of antennae and equipment for running moon-bounce. We purchased a set of crossed Yagis from a deceased estate which, it is hoped, we can set up for the station. 
I would like to thank everyone in the club who has helped to make the club the success it is especially our younger members who have helped to drop the average age of the membership for the first time in a number of years. Let's look forward to another great year". 
 
Acceptance of the President's Report was moved by Eric VK2VE and seconded by Jim VK2JA. All were in favour.

(2.)

TREASURER'S REPORT: "Financially we are travelling well.  Previously we had about $7,000 in the bank.  We only need $1,500 max to keep running as we are now.  Surplus money has been spent to benefit members.  We have contributed to the cost of materials in construction of the dividing wall to enclose our operating room and renovations to the building.  Purchases have been made of materials for our operating console, a video data projector and DVD/VCR player.  Our rent has been doubled during the year to $22 a week, still a bargain as when the hall renovations they will enhance our facilities.  In the mean time the "wish and arrive policy" is working well, often when we decide on an item we need, someone donates it!  A copy of a statement of Profit and Loss for the 2005 calendar year and a Balance Sheet at December 2005 was provided by the treasurer to all members in attendance and is available to other members on request.  Acceptance of the treasurer's report was moved by Raffy VK2RF and seconded by Brad VK2LR. All were in favour.

OTHER REPORTS: Nil. 

ELECTION OF NEW EXECUTIVE AND COMMITTEE: Colin VK2LV was co-opted to chair the elections. He declared all positions vacant and called for nominations. 

1). PRESIDENT: moved Saxon VK2FXEN seconded Brad VK2LR, that Eric VK2VE, be re-elected President. Eric consented and there being no other nomination was declared President. 

2). VICE PRESIDENT: moved Eddie VK2BEH, seconded by Saxon VK2FXEN that Simon, VK2UA be re-elected to the position. Simon consented and there being no other nomination was declared Vice President. 

3). SECRETARY: moved Eric VK2VE, seconded Raffy VK2RF, that Jim VK2JA, be elected Treasurer.  Jim consented and there being no other nomination was declared Secretary.  
Colin VK2LV then moved that a letter of gratitude be sent to the Former Secretary, Michael VK2HMR, thanking him for his great efforts and achievements over the many years in this position. The move was seconded by Raffy VK2RF, among many, many others and then passed enthusiastically as all were in favour.

4). TREASURER: moved Eric VK2VE, seconded Simon VK2UA, that Raffy VK2RF, be re-elected Treasurer. Raffy consented and there being no other nomination was declared Treasurer. 

5). COMMITTEE: Eddie VK2BEH, Brad VK2LR and Edwin VK2VEL were elected.  No Membership Officer was appointed as these duties will now be handled within Treasury.

At the end of elections process, President Eric VK2VE thanked pro tem Chairman Colin VK2LV, resumed the Chair and called for General Business.

GENERAL BUSINESS: Eric VK2VE proposed that he and Raffy VK2RF be the appointed signatories for the NSW Department of Fair Trading.  The move was seconded by Bradley VK2HDW.  All were in favour.



MEETING CLOSED: 20:42.                                                                Minutes:  Jim Ayling VK2JA






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